Procurement Services

Approving Requisitions

 

Approvers receive notification via e-mail that a requisition requires approval. Approvers can view the notification details and approve, amend or reject the requisition. Requisitions not approved within 4 days of receipt will either timeout and are returned to the preparer or automatically route to the next level approver (when one has been defined).

If you prepared the Requisition and are also the approver, the Requisition will automatically be approved and you will not need to complete the following steps.

 Worklist View

Step 1:

Login to eBusiness. A Workflow list will appear that includes all document types available for approval. Purchase requisitions will show as a REQUISITION type. Click on the SUBJECT for the requisition that you would like to review and approve.

 Basic Requisition Details

Step 2:

The details of the requisition will display. Enter instructions

 View Requisition Details  

Step 3:

Under related applications, click View Requisition Details.

 Access Details

Step 4:

Click Details to see review accounting information.

Show Additional Information  

Step 5:

Click SHOW ADDITIONAL INFORMATION to view the accounting details. Upon review, click return twice. This will return you to the Approval page.

 Click approve.  

Step 6:

Once you have conducted your review of the requisition details, you can select an appropriate action. Choices and their meanings include:

  • Approve: As far as my authority allows, I approve this requisition.
  • Approve and Forward: – As far as my authority allows, I approve this requisition. However, I would like further approval from the person to whom I am forwarding. Use the flashlight to select the name of the person to receive the notification. Search by Display Name using last name%. Select the person to populate the forward to box.
  • Forward: I am not approving this requisition without someone else seeing it. I am forwarding it on. Use the flashlight to select the name of the person to receive the notification. Search by Display Name using last name%. Select the person to populate the Forward to box.
  • Reject: I am not approving this requisition. I am sending it back to the originator for correction.
  • Delegate: I am delegating this notification to another person. This can be an FYI, To Do, or Open Notification.
  • Request Information: I would like more information about this transaction.

Select the appropriate action and click SUBMIT.

Once the requisition has received final approval it will be routed to the Procurement Services team and they will create a Purchase Order.

If you have any questions about Approving a Requisition please contact the Procurement Services team at purchasing@uni.edu or by phone at 319-273-2162.