Purchase Order Inquiry

Purchase Order Inquiry

The Find Purchase Orders form is used to access purchase order information. Inquiries can be performed at the header, line, shipment or distribution level.

A search can be completed by entering a variety of search criteria. The more criteria included, the more restrictive the search will be. The selections below give the most widely used means of searching for purchase order information.

• Purchase Order Number : The PO number is known and you wish to view information related to this specific number

• Requisition Number : PO number is unknown

• Supplier Name : PO and Requisition numbers are unknown, but the supplier is known (this will return all orders)

• Date Range : Date range coupled with a supplier name is a means of limiting the number of possible purchase order numbers that match the query.

NOTE : If any of the search criteria entered is incorrect, there will be no return on the search

Step 1:

Log into the UNI ORACLE E-Business Suite.

Step 2:

Navigate to the UNI Purchasing User folder, and click on the Purchase Order Summary sub-tab.

This will open up the Java application in a separate window, specifically to find purchase orders.

Step 3: Search by one of the parameter instructions.

Search by Purchase Order Number:

Enter the number in the number field of the Find Purchase Orders form. Click the Find button to initiate the search.

Search by Requisition Number:

Click on the Related Documents tab and enter the requisition number in the Requisition field. Click the Find button to initiate the search.

Search by Supplier & Date Range:

A search for purchase order information using a supplier name and date range can be used if a PO number or Requisition number is unknown.

Select a Supplier from the List of Values in the Supplier field. Entering only a supplier will display all orders a supplier has received (this could include several years).

It is recommended a date range is entered to restrict the search. To enter a date range, click on the Date Range tab and enter the beginning and ending dates in the fields following Order. The format for entering dates is DD-Mon-YYYY (e.g. 03-Jul-2003) or dates can be selected from the calendar in the LOV.

Click the Find button to initiate the search.

** NOTE : Once a purchase order has been found, shipment and distribution information can be viewed.